UPDATED
FEB. 2005
A NOTE TO VENDORS FROM THE ROUND*UP USA
small wheel and folder bike fest
JUNE 3-4-5, 2005 PHILADELPHIA PA
" Three Days to Explore the Compact Bicycle Universe"
FEB. 17, 2005 PHILADELPHIA
Greetings:
This year's ROUND*UP USA is the 3nd edition
and should again be a mini-trade show, as well as
a jamboree for compact/folder bike fans.
Here's
the latest list of companies planned for this year:
Airframe (bike for test rides
Airnimal
(rep and bikes for test)
Dahon (bikes for test)
Bike Friday (bikes and materials for test)
BurroBikes (bike for test)
Giatex
(rep and bikes for test)
Bernds
(bikes for test)
Swift Folder (founder and inventor with bikes, materials.
lecture-demo) )
RAD-INNOVATIONS (Birdy Bikes available for test)
BikeBox of Canada (rep with compact bike trailers)
XOOTR (new bike for test)
Strida
(bike for test)
we
also hope to show bicycles from:
Mezzo
Moulton
PBW
(If
your company is on this list, now would be a good
time to send us a letter or fax confirming your participation,
and giving some info about what bikes, people, materials
etc., we can expect. If there's special help you need,
or more information;do ask us)
VENDORS WANTED!
If you have a folding or compact bike, or make accessories, parts or other items you think would be relevant to this event, do please contact us ASAP. Read on for more details
REGISTRATION:
This time, we are asking vendors for a fee of $75.
Registered folder fans can attend all workshops and
lectures, all rides and activities. Registered vendors
can display 1 to 4 bikes, as well as brochures and
catalogs. We'll work hard to fit additional bikes–we
may not be able to display all bikes at all times–but
will have all bikes available for test rides at all
times. There will be equipment on hand to play promotional
videos (US NTSC VHS format only, please) and DVDs.
We'll also have several carousel slide projectors
available. The bike display area will be open to all
visitors for at least 8 hours each day;free admission.
GENERAL INSTRUCTIONS TO VENDORS:
See Getting to Trophy Bikes and Where to Stay for useful info. It has been slightly updated, but NOTE no hotel discounts have been arranged this year--we tried, but got little cooperation. Note also that hotel occupancy rates are very low in Philadelphia, so feel free to bargain for the best price.
THE VENUE:
Trophy Bikes is a first-floor, basic bicycle shop–not
a convention center, so space will be at a premium.
We will be clearing an area for display and activities,
and will provide brochure/catalog space. Banners and
other materials are welcome, but it's unlikely that
there will be space for tables or fancy display structures.
If you have stands that will support one bike over
another, they will be useful! Weather permitting,
additional space will be provided on street, close
to the front of the shop. Some of the workshops and
lectures may be moved to a local gallery space, should
attendance require it.
SHIPPING:
If you can ship bikes to arrive before May 20th, this
would help make load-in and display go more smoothly.
Please let us know what day you plan to arrive and
if you're sending bikes early or arriving with bikes.
We hope you can send bikes early (as early as mid-May). This will help us plan display and publicity efforts. Trophy mechanics plan to assemble, troubleshoot (don't forget manuals!), display and make any early-shipped bikes available to the media in advance. Ditto for brochures, banners, videos, etc.
MERCHANDISE, TEST RIDES, ETC.: Trophy will make every effort to keep merchandise safe, and to protect vendors. All attendees will be asked to sign waivers, and anyone wishing to test ride bicycles will be asked to wear a helmet, provide credit card/ID, and sign a waiver.
SALES:
All merchandise provided is assumed to be for sale
unless marked otherwise. All vendors' bikes are assumed
to be available for test rides and sale unless specifically
marked DISPLAY ONLY, or NOT FOR SALE. While deposits
may be taken in advance, all merchandise will be kept
on display through noon Sunday, June 5.
All merchandise should be tagged with a retail price, and a listing of the wholesale prices to be paid to the vendor by Trophy Bikes must be provided. Trophy will pay vendors with a company check for all merchandise we sell. If vendors wish to leave merchandise/bikes in Philadelphia, Trophy may at our option:
1) purchase goods at wholesale or other agreed on price
2) store, display and attempt to sell goods for an agreed-on period/price
3) arrange to ship unsold goods back to vendor at vendor's expense.
PROGRAM
All vendors will be listed in the program, with complete contact information. Please send updated contact info, including web and email addresses. If you can attach pdf or jpeg files of your company logo, along with simple line art or photos, these may be used in the program. 10 to 25 words about your folder, small wheel bike or product will be welcome, too.
MARKETING/PR:
Early email and postcard press releases were sent
in late 2004 to more than 220 print and electronic
media, both general interest and bicycle industry.
The largest percentage have gone to North America
and the U.K., followed by Europe and Asia, with a
smaller number going to Asia, Mexico and South America.
The latest issues of A to B Magazine carry announcements
about the ROUND*UP USA.
A
follow-up mailing went our this January to general
and cycling media, inviting their coverage. If you'd
like to talk to the media, please include contact
names and numbers, and we'll forward them along with
our general press releases. If you have story ideas
about your company;cycling feats, celebrity customers,
manufacturing milestones, local connections to Philadelphia;whatever
you think might earn media attention, please tell
us!;include facts, figures, dates, names and contact
info,
ETC.
All registered vendors will get a list of attendees information after the event ends; this may prove useful for marketing and follow-up.
Please do email us if you have any questions and/or to confirm your participation in the ROUND*UP USA.
Thanks!
--Michael McGettigan, co-ordinator, the ROUND*UP USA.
C/o TROPHY BIKES
3131 Walnut Street
Philadelphia PA 19104
215.222.2020
fax 215.222.9092
www. trophybikes.com
mcget @ aol.com
